Last Updated: [September 24, 2024]

1. Introduction

This Privacy Policy (the “Policy”) explains our practices related to personal information Data Management Association of Houston (“we,” “us,” or “our”) may collect or otherwise process through our website (and in-person events advertised therein) located at www.damahouston.org (the “Site”). By using or accessing the Site in any manner, you acknowledge and agree that you accept the practices outlined in this Policy, and you agree that we may use your personal information as described herein.

2. Personal Information We Collect

We or our vendors may collect or process the following information when you visit the Site:

• Contact Information.  You may provide us with your contact details, such as your name, job title, employer, address, phone number, email address, or other similar information, which we may use to respond to you or for operational purposes.  For example, we may contact you after you provide us personal information when registering to volunteer, submitting a public speaking request form, or signing up for our newsletters.
• Payment Information.  You may provide payment information and related information, such as a billing and mailing address when you make donations on the Site or when you purchase merchandise. 
• Device Information.  We may obtain information about devices that access our Site, including the type of device, its operating system, device settings, unique device identifiers, and crash data.  
• Authentication Data.  To verify the identity of registered users we may collect a user name, password, password hint(s), and other similar authentication information.   
• Other Information You Provide.  This includes emails and other communications that you send us or otherwise contribute, such as inquiries or testimonials. 

3. How and Why We Use Personal Information

We or our vendors may use personal information collected through the Site to:

• To present the Site and its contents to you.
• To facilitate, manage, and improve our Site.
• To provide you with information, products, or services that you request from us.
• To provide you with notices about your account/subscription, including expiration and renewal notices.
• To carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection.
• To notify you about changes to the Site or any products or services we offer or provide though it.
• To allow you to participate in interactive features on the Site.
• In any other way we may describe when you provide the information.
• To fulfill any purpose for which you provide it.
• For any other purpose with your consent.
• To provide support and respond to your comments or questions.
• To send you newsletters and updates.

4. How We Disclose Personal Information

We may disclose personal information we obtain through the Site as described below:

• To vendors and contractors that help us run our Site; communicate about our programs, services, events, and partnership and employment opportunities; and otherwise support our operations.
• For compliance with applicable law or to protect rights and interests, which may include disclosing any personal information we collect or maintain to comply with law and legal requirements; to cooperate with and respond to law enforcement requests; or as otherwise required or authorized by applicable law, court order, governmental regulation, or other legal process.
• For safety and security, such as disclosing any personal information to protect the security or integrity of the Site, or to protect individuals and property from harm or illegal activities.

5. Tracking Technologies  

We, or our vendors, may utilize online tracking technologies—such as cookies, web beacons, or pixels—that process certain information whenever you interact with the Site, such as your IP address, device ID, general geolocation, other unique identifier, the areas within the Site that you visit, what content you are interested in or interact with, and the time of the visit. We may use the following types of tracking technologies:

• Strictly Necessary Cookies and Functional Cookies. These cookies help to operate as well as improve the Site, such as allowing us to measure the Site’s performance, know which webpages are the most and least frequented, see how visitors move around the Site, and provide enhanced functionality. Please note that disabling these cookies may affect the functionality of certain features on our Site.
• Analytic Cookies. These cookies may collect information on how visitors use our Site, which content and products our Site users view most frequently, and the effectiveness of third party advertising.   
• Advertising Cookies. These cookies assist in delivering ads to relevant audiences, such as personalized ads shown to you on our Site or other online services.

Your browser may have settings that allow you to manage certain tracking technologies and transmit a “Do Not Track” signal. Like many websites, our Site is not designed to respond to “Do Not Track” signals received from browsers.

6. Security

We maintain appropriate technical and organizational safeguards designed to help protect the personal information obtained through the Site from unauthorized disclosure or access and accidental or unlawful destruction, loss, or alteration. Although we use reasonable efforts to safeguard personal information, we cannot guarantee the absolute security of the personal information obtained through the Site.

7. Children’s Personal Information 

The Site is not intended for children under the age of 16. Additionally, we do not knowingly collect personal information of children under the age of 16. If we become aware that we have received personal information from a person under the age of 16, we will delete it in accordance with applicable law.

8. Links to Other Online Services 

The Site may include links to other websites, whether they are controlled by us or by another party. Such other websites may have their own privacy policies and terms that we encourage you to review. This Policy does not apply to such other websites, and we are not responsible for any websites we do not control.

9. Changing or Deleting Personal Information

If you would like to change your personal information, or if you no longer wish to receive materials from us or want your personal information removed from our database, please contact us at [email protected] . Alternatively, when you receive materials from us by e-mail or other communications you can make use of the “opt out” provision in such communications so that we know that you no longer wish to receive such materials from us.

10. Changes to Privacy Policy

We may change this Policy from time to time. If we make changes, we will notify you by revising the “Last Updated” date at the top of this Policy. Changes are effective immediately upon the Last Updated date. Your continued use of this Site after we make changes is deemed to be acceptance of those changes.

11. Contact Information

If you have any questions or comments regarding this Policy, please contact us at [email protected]